With these 3 steps, you can apply AI directly to your daily work

Generative AI, such as ChatGPT, Copilot, and other language models, has the potential to significantly simplify your work. But how do you know which tasks you can automate with AI? Follow these three easy steps to learn where generative AI can support your daily workflow.

Step 1: Make a list of your daily (communication) tasks

Start with an overview of all tasks related to communication and information collection. Think of answering emails, writing minutes, searching for information on the internet or making reports. Write down all these activities on a list, no matter how small or big the task seems.

Why this is important:
Creating an overview of your daily tasks helps you understand where AI can play a role. Generative AI is particularly useful for repetitive, time-consuming tasks that you perform regularly.

Step 2: Assess the impact of each task on the success of your work

Once you've written down the tasks, it's time to rank them based on their importance to your work. Ask yourself, “How essential is this task to my success?” Prioritize them from important to less important.

Hint:
Focus on tasks that directly affect your productivity. The more important a task is for your core responsibilities, the more time and energy you want to save by using AI.

Step 3: Analyze the satisfaction element of each task

The final step is to see which tasks are satisfying and which are not satisfying. Tasks that are essential but unsatisfying are excellent candidates for AI support.

Example:
Let's say answering emails is important for work, but you don't get much pleasure out of it. In that case, consider using an AI assistant to generate default replies or organize your inbox.

How AI can help you:

Now that you have a clear picture of the important and less satisfying tasks, you can discover where generative AI comes in. Tasks such as:

• Reply to emails: AI can help create concept answers to common questions.
• Generate reports: AI can help you write summaries or reports based on available data.
• Take minutes: AI tools can transcribe meetings and filter out key points.

With these steps, you can immediately identify where generative AI can support your work. This saves you time and energy on tasks that are less satisfying, while remaining focused on what really matters. By analyzing your tasks in a structured way, you can quickly discover where AI can make a difference. It helps you work more efficiently and get more satisfaction from the most important aspects of your work.

‍